Whether you’re still working remotely, or you’ve gone back to the office, it’s likely your productivity took a hit during the various lock-downs. Don’t be too hard on yourself, you’re definitely not alone. The good news is that there are some simple changes you can make, or “hacks” even, that can help to improve productivity in your workplace, wherever that may be.
A workspace is so much more than the desk you sit at all day long, and there are so many factors that affect your productivity.
To learn how to be productive rather than just busy all the time, it’s important to consider your work environment and culture. In order to improve your workplace, think about each element of the space and how it affects everyone present.
Office Layout
There is ongoing debate as to whether an open plan office is beneficial or detrimental to productivity, and since so much has changed recently many offices are reverting to cubicles and more space around staff, in order to keep everyone safe from the spread of viruses. This may not be such a bad thing since open floor design can be detrimental to focus and productivity, however it is quite useful for innovation and creative collaboration so that is definitely something that businesses will have to consider when creating their new COVID SAFE workplace. If you find yourself distracted by your work environment, it might be wise to consider noise cancelling headphones or privacy screens to help increase productivity.
Office vibes can have a huge influence on morale and productivity. Natural light can be far more inspiring than standard fluorescent lighting, and can also reduce eyestrain, fatigue and headaches. Colours can also be used to perk up an office space, with blue hues connected to higher productivity. Painting the walls is probably an unrealistic option, so consider bringing in photos or postcards that inspire focus.
Temperature also plays a large role in productivity, with warmer spaces creating more output than those with the air conditioning cranked up to levels of freezing. Of course, fresh air is even better, so if you’re able to open a window or use a fan to circulate air, then you’re on track to a clearer mind.
Desk Decoration
There’s no doubt that clutter impinges on productivity. If you can’t find a document or item because of the pile of paperwork on your desk, then it’s time for a Spring clean. While it’s great to personalise your space with photos or sentimental items, make sure it’s not at the cost of space and tidiness.
On the other hand, a personalised workspace can also inspire you to work more efficiently, particularly where indoor plants or natural scents are involved. Just make sure there’s an efficient filing system for sorting paperwork or samples. And yes, you can personalise the filing system too.
When it comes to mess, the same theory applies to computer files. Delete old emails and files, keeping things online sorted as neatly as your desk should be. It has the same effect as removing mental clutter, reducing distractions and encouraging mental clarity and productivity.
Movement
Sitting in the same spot all day can be a real drag. How many times have you read the same paragraph five times and still not taken it in? This is a prime example of brain-drain, where you’ve been focusing for so long that you just can’t concentrate any more.
Taking regular short breaks can help to clear the brain fog, improve focus and reduce the time spent staring with confusion at the screen. Frequent breaks can also reduce eyestrain and getting up for a short walk or stretch goes a long way towards refreshing the mind and body. It might only be a short trip to the water cooler or the tearoom, but stretching those legs for a few minutes can have a positive effect on the work you get done when you do sit back down.
Another important factor in energy levels is posture and comfort. Using a sit-stand desk can be good for changing positions and taking pressure off the neck and back that’s common with sitting down for long periods of time. An ergonomic chair can also help to ensure good postural support, especially one that’s adjustable for height and recline.
Personal Health
If the only thing available to snack on at work is chocolate or chips, you’re going to hit that energy slump a lot faster than if you were snacking on fresh fruit or healthier options. Same goes for soft drinks versus fresh water or herbal teas – people tend to eat or drink what’s on offer, so having healthy options present can overhaul the health of those in the workplace.
Hydration is important to improve productivity as well as for general health, but how many people reach for the afternoon coffee instead of the H2O? Some habits take a while to change, but by encouraging good eating and hydration across the board, it’s possible to create a culture of health.
Speaking of health, we’ve been quite harshly reminded recently just how quickly germs can spread in the workplace. We’ve also learned just how important good hygiene practices are to help reduce the spread, this in turn helps to improve productivity. Make sure everyone is aware of efficient handwashing techniques and keep hand sanitiser around the office to stay on top of the spread of viruses and bacteria.
One of the most important considerations to improve productivity is mental health. Stressed out staff is a recipe for poor performance, especially at a time like this. Addressing work practices and procedures, as well as culture, can see productivity soar.
Paper and Technology
One of the easiest ways to increase productivity is to use a diary, wall calendar, or online project management system. Keeping everyone accountable with dates and deadlines means work tasks are likely to stay on track, this is especially important for those working from home.
There are many ways to use technology to improve productivity, including; making it easier to have the team working remotely, organising tasks with clear communication, and collaborating across different departments and locations. On the flipside, some technology can be detrimental to productivity, with mobile phones leading the way for distractions.
While you can’t control the use of personal devices all the time, it’s possible to take some measures to minimise their impact on productivity, such as limiting Facebook and social media access via the company network.
Positivity
Perhaps one of the hottest tips on how to improve productivity is the fostering of a positive work culture. An environment with high stress and disengagement can cost a business significantly, with higher rates of absenteeism, accidents and errors. On the flipside, a workplace that supports employees and recognises their contributions is likely to be more productive with lower stress and higher staff engagement and loyalty.
For the sake of mental wellness and business efficiency, a positive workplace culture is worth investing in.
